Risks of Working from Home and GDPR compliance
COVID-19 has forced businesses to opt for remote working in place of an office setting. This has increased the risk of a data breach and non-compliance of GDPR. The major causes of this increase in risk are:
• Most of the employees working in a traditional setting are not familiar with the usage of online tools. This increases the chances of human error and the mishandling of data.
• Unprotected devices are always an easy target for phishing emails and malware. Just one risky device or a single random click by any employee can risk the whole system.
• Work from home means the flow of data to and from the company’s system is carried out through multiple networks with varying security levels. This increases the chances of data theft and leakage.
Checklist for Working from Home and GDPR compliance
Here are some necessary measures that your company or organisation must take, especially in this current situation of remote working, to maintain their compliance with GDPR.
• All the employees should be provided with secured devices by the company. If employees are using their own devices, they must be well protected with an up to date version of antimalware and firewall.
• The encrypted network is a must for data security. Therefore, the company should provide VPN protected Wi-Fi devices to all the employees working from home.
• If the employees are using their own Wi-Fi, they must be restricted to use password-protected Wi-Fi only. They must avoid using shared or public Wi-Fi for accessing and sharing the company’s data.
• Limit access to important files and data. The company’s data should not be shared with anyone, not even with the family members.
• Two-factor authentication must be used for allowing access to the company’s database.
• Employees must be asked to limit their online activities on the devices that are used for accessing the company’s database. (Example Social Media)
• Employees must also be educated about online safety (Phishing emails and invading malware).
• Companies should have a proper IT infrastructure to monitor remote devices connected with their system. Notifications must be set to get an alert in case of any security risk from any device connected with the system. This device should be immediately removed from the system and denied access.
• Employees must also be trained to urgently deal with any security issue at their end.
These are some crucial steps that every organisation must take to maintain GDPR compliance and avoid any fines relating to GDPR.